Wedding Planner Native Russian (in Italy)

Responsibilities

• Develop and manage all structure, timelines, complex budgets and overall projects organization
• Oversee all contracts, agreements and clearances needed for the projects
• Produce events from concept to completion – involving strategy, management and oversight of all details for each event
• Oversee all spending to ensure fiscal responsibility; organize and reconcile project expenses in a timely fashion in accordance with company policies, keeping track of all invoices and advances
• Prepare internal and external written briefings for clients and for team implementation
• Serve as the internal contact for the client, presenter or venue and facilitate on-going communication
• Build and maintain effective client relationships, ensuring that all client’s needs are heard, understood and addressed in a timely manner and clearly articulated to the internal team
• Interface with outside professionals hired for assigned projects included, but not limited to, event designers, production managers, technical directors, and printers
• Assisting other members in organization and coordination of workflow on the event
• Conduct final inspections on the day of the event to ensure everything adheres to the client’s standards
• Oversee all project logistical needs (e.g. travel and housing arrangements, contact lists, etc.)
• Provides constant, efficient communication between all parties, ensuring information regarding all projects are accurate.

Qualifications

• Russain native speaker
• Proven 5+ years of event production/production management as a KEY MANAGER
• English level Upper-Intermediate or Advanced
• Exceptional organizational and communication skills, detail-oriented and methodical
• Proven ability to multi-task and handle multiple projects
• Excellent project management skills, including planning, scheduling and vendor negotiation
• Financial savvy, with the ability to adhere to plan budgets and process invoices
• Ability to work long hours, weekends and holidays
• Driver license
• A VPN is required to respond to a vacancy