Executive Assistant to Head of Product & CTO (with Russian, Barcelona)

About the job

• We are seeking an Executive Assistant who will report to two managers: Head of Product and CTO. The ideal candidate is ready to go beyond typical administrative tasks. We are looking for someone who excels at overcoming various challenges, is self-motivated, and is dedicated to their role within the team. Qualified applicants will possess strong analytical skills and the ability to conduct comprehensive market and product research.
• The preferred location for this position is Barcelona. However, we offer a hybrid working model: that includes both options: onsite and remote work.

You'll do

• Meeting Preparation: Prepare agendas, gather necessary documents, and ensure both executives are well-prepared for all meetings;
• Documentation: Assist in creating presentations, reports, and other essential documents;
• Research: Research industry trends, competitors, or potential business opportunities as directed;
• Event Coordination: Organize team events, off-sites, and other company-related gatherings;
• Project Management: Track the progress of various projects, ensuring deadlines are consistently met;
• Travel Coordination: Manage all aspects of business travel, including booking flights, accommodations, and transportation arrangements;
• Confidentiality: Handle sensitive information with discretion and maintain strict confidentiality at all times;
• Expense Management: Compile, submit, and track expense reports for both executives;
• Calendar Management: Organize, schedule, and reschedule meetings to prevent conflicts and optimize time management for both executives;
• Email Management: Monitor, filter, and organize incoming emails, highlighting important items and drafting responses as needed;
• Communication: Act as a liaison between the executives and internal teams, stakeholders, or external partners;

Requirements

• Bachelor's degree or equivalent experience;
• Excellent English speaking skills are a must. Knowledge of Russian language will be a huge plus.
• Several years of successful experience in roles such as Project coordinator, Executive Assistant, or Personal Assistant, encompassing a wide range of capabilities, including analytics and research tasks;
• Proficiency in Microsoft Office and Google Workspace;
• Exceptional organizational and multitasking skills;
• Strong written and verbal communication skills;
• Ability to handle sensitive information with the utmost integrity and confidentiality;
• Proactiveness and ability to work independently with minimal supervision;
• Prior experience in a fast-paced, dynamic environment, preferably within the tech or SaaS industry;

We offer

• We care about your growth, well-being, and comfort
• Professional development budget for relevant conference tickets, training programs, or courses;
• Flexible benefits plan to choose the perks that fit your needs;
• Health insurance including dentistry, psychology sessions, nutrition consultations, surgery, and travel assistance;
• Hybrid work format;
• Approximate annual salary, depends on the candidates levels: 40 000 - 50 000 EUR gross.