Head of Admin and Travel (Serbia)

Responsibilities

• Administration (70% of workload):
• Coordinating administrative processes in several offices in different geographies
• Implementation an interior design project in for our Belgrade office (More than 100 employees)
• Controlling spot and repeat purchases for consumables and services
• Regular communication with other Business Units to harmonise administrative processes in different countries
• Manage office events
• Conduct tenders for new services providers of consumables and services
• Travel Coordination (30% of workload):
• Particapte in preparation and consolidation of information on travel policies for several legal entities, taking into account country-specific legislation regarding business trips (per diems etc.)
• Participation in policy preparation and providing analysis, for policies related to travel (hospitality, accrual of per diem, cost compensation etc.)
• Assist in budget estimation
• Assist with travel arrangements for employees during large team events
• Team Management:
• Manage a team of five facilities and coordination employees, responsible for office management, personal assistance and travel and administration.

Requirements

• Similar previous work experience
• Team leadership/management experience
• Strong ability to multitask, and work well in fast moving, occasionally stressful periods
• Must work well in a team environment, dealing with many parts of the business
• Sound knowledge of general HR principals
• Experience managing projects in an organised, well controlled and logical way
• Good Business English language and ideally experience working with international colleagues

Benefits

• Personal and career development: we support employee’s ambition for professional development and encourage them to implement their ideas in their projects
• Flexibility: we offer remote or hybrid employment. You will also design with your manager a workday that works best for you
• Paid parental leave and sick leave
• Medical insurance fully covered for the employee + 80% of coverage for family members
• Meal allowance, transportation expenses reimbursement
• 25 vacation days per year
• Tax and migration support if necessary
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