Coordinator

Main Requirements: 

• Higher education (graduates are welcome as well);
• Fluent English (spoken & written);
• 1+ year administrative work experience (HR, recruiting agency, event management, tourism, secretary, etc.);
• PC-literate (Word, Excel, PowerPoint);
• Strong communication skills;
• Proactive approach;
• Organization & planning skills;
• Attention to details.

Job Responsibilities: 

• Manage document workflow processes across the departments according to stated deadlines and in line with Policies and Procedures of the company (agree, initiate and provide timely approval of the contracts and addendums with external suppliers in Contract Approval System, work with closing documents);
• Budget control for P&C department, proper planning and coordination, ensuring timely budget spend;
• Work in and support the colleagues in working with SAP, SDG, Concur, MyJTI etc.;
• Organize conferences, workshops, meetings for the departments. Provide administrative support during business meetings such as conference rooms’ reservation, coffee breaks’ order, transfers’ arranging;
• Support colleagues’ ad hoc requests (Security passes, acknowledgement forms signing across the departments, order of materials for daily work, making presentations, etc);
• Manage process of the company orders’ registration (registration, signing, consolidation and archiving of the orders);
• Work with incoming and outcoming mail and correspondence in accordance with the deadlines and follow-up dates: sorting, recording and distributing;
• Serve as a liaison with other departments for consolidating and distributing information;
• Provide employees from other departments and external people with (and receive from them) appropriate required information/documents.