Assistant to Editor in Chief (American Vogue and Global Chief Content Officer, in New York)

Primary Responsibilities: 

• Provide strategic calendar management including coordinating and supporting the Global CCO’s external event schedule
• Field calls and emails to the Global CCO’s office
• Assist with all internal meeting arrangements including booking rooms, technology set-up, preparation/printing of materials, coordination of attendees, etc.
• Manage general office administration and supplies, liaising with the facilities group to coordinate office maintenance as necessary.
• Demonstrate emotional intelligence, judgement, discretion, and confidentiality in all matters.
• Demonstrate an ability to anticipate problems and help avert them
• Assist with the coordination and preparation of presentations, meeting materials, and special projects on behalf of the Global CCO, beginning to learn and understand the internal landscape (company culture, organizational structure, operating model, etc.) and external marketplace (industry, competitors, etc.)
• Assist with the design and development of presentations and meeting materials, beginning to learn and demonstrate a graphic/visual sensibility and clear communication style.
• Assists with note taking, meeting documentation, and follow-ups.
• Assists with various Vogue content initiatives, maintaining an awareness of high-level production schedules, deadlines, and key deliverables.
• At times, may contribute to content assignments, research, and/or special projects.
• Collaborates effectively with editorial leaders and internal partners such as Finance and HR to help the Global CCO execute company-wide programs such as performance and compensation reviews, workforce planning, talent reviews, etc.

Minimum Requirements:

• College degree and 1-2 years combined internship/work experience providing administrative support, ideally in the digital media, content, or publishing industry
• Proficiency in G-Suite
• Strong verbal communication, interpersonal, and collaboration skills – comfortable liaising with people at all levels across global boarders
• Strong written communication skills including grammar and proof-reading ability
• Strong organizational and time-management skills including ability to juggle multiple tasks at once while being extremely punctual, proactive, and deadline-oriented
• Solutions-oriented with an ability to think on your feet and demonstrate personal accountability, initiative, and follow-through
• Impeccable attention to detail
• Confidence, enthusiasm, and a can-do attitude balanced by humility and a willingness to learn
• Experience working with multiple countries/markets, a big plus